BPO of the Year 2025

How to Add an Image to Your Email Signature in Outlook Classic

1. Open Outlook.

   • Make sure you’re using the desktop version, not Outlook on the web or the new Outlook preview.

2. Go to File → Options.

   • In the top-left corner, click File, then scroll down and click Options.

3. Click on Mail → Signatures.

   • In the Outlook Options window, choose Mail on the left-hand side.

   • Then click the Signatures… button on the right.

4. Choose or create your signature.

   • If you already have a signature, select it from the list.

   • To make a new one, click New, give it a name, and click OK.

5. Place your cursor where you want the image.

   • Click in the signature editing box to place your cursor where the image should appear.

6. Click the image icon.

   • Click the picture icon (it looks like a little mountain scene) above the editing box.

   • If you don’t see it, look for an “Insert Picture” option—depends on your screen size/resolution.

7. Choose your image.

   • Browse your computer for the image file (JPEG, PNG, or GIF are all fine).

   • Select it and click Insert.

8. Resize if needed.

   • Right-click the image and choose Picture to adjust size or layout if it looks too big or small.

9. Assign it to your emails.

   • Use the dropdown menus in the Signatures window to choose whether this signature appears on New Messages and/or Replies/Forwards.

10. Click OK → OK again.

    • Save your changes by clicking OK in the Signatures window, then OK again in Outlook Options.